Stufe I Travel Expense Application for Research Assistants with a Doctoral Degree

(to be submitted online as of January 1, 2023)

As part of internal university research funding, employees of JGU have the opportunity to receive financial support for active participation in academic events. The funding amounts are a lump sum of €250 for events in Germany, €250 for virtual events, €500 for events in the rest of Europe, and €750 for events outside of Europe. This is a maximum amount, which may not be exceeded if rebooking is necessary. Only sums below this amount may be expended as needed. The funds are earmarked for the costs listed below.

Please note the following general information

Employed research assistants with a doctoral degree in positions up to the W1 pay grade who are not employed at non-university research institutions (e.g. MPI, HIM, IMB) are eligible to apply.
A maximum of two applications per person per calendar year may be submitted.
After you submit the form, a summary of your information will be displayed. This is your digital application; be sure to save it as a PDF document.
If you do not see a summary, please contact Stufe-I@uni-mainz.de, as your submissions have probably not been received and your application cannot be processed!
Have this PDF application digitally signed and send it by e-mail with all digital (or scanned) signatures to the Research and Technology Transfer Department (Stufe-I@uni-mainz.de).
Obtaining signatures may take time, please plan for this.
Incomplete applications will not be processed. This also applies in particular to required fields that have not been filled in, have been filled in incorrectly or have not been filled in completely!

Please note the following deadlines

All applications must be received in full by Research and Technology Transfer (Stufe I) prior to travel or event attendance. Applications for retroactive funding will not be processed.
No applications will be processed between November 15 and December 31. Applications for conferences during this period must be received by November 15.
The digitally signed PDF application must be sent to Stufe-I@uni-mainz.de and received within 10 working days of filling out this form; otherwise, this is a reason for rejection.

Information on eligible events and costs

The following can be funded

Active participation in conferences, conventions and workshops with a lecture or poster presentation component
Travel expenses (taxi or rental car only with special permission)
Direct accommodation costs (excluding breakfast or other meals)
Registration fees/conference fees (excluding conference dinner, social program)

The following cannot funded

Research or archive trips
Participation in summer schools, other educational or training trips
Individual lectures in seminar series or guest lectures/evening lectures etc.
Meals/daily allowances
Memberships
Printing costs for posters
Costs for the purchase of a Bahncard or similar membership discount card

Attempts to receive funding for non-eligible costs (e.g. via rebooking) may result in the reclamation of all approved funds. For detailed information on financial processing, please refer to the allocation notice.

Required attachments and signatures

The summary must be digitally signed by:

the applicant
the head of the institute/department or the equivalent next-highest structural unit, or someone from faculty management

The following must be attached with the digitally signed PDF application (preferably in one file):

Proof of active participation by the organizers (e.g. confirmation of acceptance of the lecture/poster, personal invitation, excerpt of the program)

Information provided outside the application form, for example in a cover letter, will not be considered. Please refrain from sending additional, not explicitly requested documents and attachments, in particular letters of recommendation, invoices, quotes, receipts, copies of business trip applications, etc.

If you have any questions, please contact Dr. Sabine Lauderbach in due time prior to filling out the form.

Stufe I Travel Expense Application for Research Assistants with a Doctoral Degree

Employee information

Last name(Required)

First name(Required)

Year of birth(Required)

Academic degree(Required)

Title(Required)

Faculty selection(Required)

Members of the University Medical Center should not use this form, but should instead contact the Department of Research and Teaching there.

Institute / Chair / Department(Required)

Telephone number(Required)

E-mail address(Required)

Only university addresses may be used. Information and data will be sent to the e-mail address you enter here. If you choose to use a non-university e-mail address, the data cannot be protected against access by third parties.

For-digit cost center(Required)

Details of university affiliation(Required)

Further details on university affiliation(Required)

Please enter here, if applicable: Your job number (Stellennummer), the end date of the temporary position. If your employment is temporary, the contract end date must be specified!

Information on the event and application

Type (conference, workshop, convention, ...) and title of event(Required)

Type of active participation(Required)

Title of your lecture or poster(Required)

Destination, city and country(Required)

Date of event(Required)

DD.MM.(-DD.MM.)YYYY

Requested lump sum(Required)

Other available funds(Required)

Have other funds been requested or is this planned?(Required)

For how many trips have you already requested Stufe I funding during the current calendar year?(Required)

Only 2 travel grants may be requested per calendar year.

Attached to the digital PDF application is(Required)

Proof of active participation by the organizers (e.g. confirmation of acceptance of the lecture/poster, personal invitation with presentation title, excerpt of the program)

An invoice for event participation is not sufficient as proof!

Remarks

The undersigned confirm FIRST(Required)

Other funds already available at the time of application or only subsequently requested or approved (see above) will be spent as a matter of priority and only any remaining amounts will be financed through Stufe I.

The undersigned confirm SECOND(Required)

The research institution guarantees the financial processing of the plan.

The undersigned confirm THIRD(Required)

The applicant is not a member of a non-university research institution.

Digital signature(Required)

The digital PDF application contains the digital (or scanned) signature of the head of the institute/department or the equivalent higher-level structural unit, or someone from faculty management.